Resources

Forms & Resources

Forms & Resources

Tour Plans

Tour Plan Frequently Asked Questions (FAQ)

Scout units and councils have been using some form of tour-planning document—a local or national tour permit, or a tour plan—since the 1960s. On May 10, 2012, the newest version will take effect and replace all previous iterations.

The new tour and activity plan is simply a planning tool to help leaders be prepared for a safe and fun adventure. It can help you ensure trained leadership is in place, equipment is available, and there is safe and appropriate transportation to and from an event.

Please use the online version of the plan whenever possible. It is a unit-level tool when you sign into MyScouting.org . Find a printable version for your Scouters without Internet access on the tour and activity plan FAQ page. Please review all of the information on the page and the hyperlinks. A video showing you how to submit a tour and activity plan is on the FAQ page and here.

If you use the online version, you no longer have to collect signatures or council approval. Complete the plan and certify that any missing requirements will be completed before the trip begins. When you submit the plan online, an email will be sent to your council, chartered organization, committee chair, and your designated emergency contact.

Remember, your council might have more detailed instructions. Please contact it with any questions.

Q. If we are using a professional tour company (climbing, rafting, canoeing, or other activities) what do we need to show on our Tour Plan?
A. Council will need the tour company to submit a Certificate of Insurance to ensure this vendor meets the minimum Liability coverage requirements

Order of the Arrow

Meeting Place
Wiatava Lodge Meetings are the first Thursday of the month from 7:30 to 9:00 PM. The meetings take place at the Orange County Council’s William Lyon Homes Center for Scouting at 1211 East Dyer Road, Santa Ana, CA 92705.

Eligibility to become a member of the OA
A youth must be a registered member of a Boy Scout troop or Varsity Scout team and hold First Class rank. The youth must have experienced 15 days and nights of camping during the two years before his election. The 15 days and nights must include six consecutive days (including five nights) of resident camping, approved and under the auspices and standards of the Boy Scouts of America. The balance of the camping must be overnight, weekend, or other short-term camps. Scouts are elected to the Order Of The Arrow by their fellow unit members, following approval by the Scoutmaster or Varsity team coach.

Purpose of the Order of the Arrow
To recognize those campers-Scouts and Scouters-who best exemplify the Scout Oath and Law in their daily lives and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition. To develop and maintain camping traditions and spirit. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.

History of the OA
The Order of the Arrow (OA) was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA’s national brotherhood of honor campers, became an official part of the national camping program of the Boy Scouts of America.

For More Information
Visit www.wiatava.org.

Insurance Info for Volunteers

Comprehensive General Liability Insurance

This coverage provides primary general liability coverage for registered volunteer Scouters with respect to claims arising out of an official Scouting activity with the exception that the coverage is excess over any insurance which may be available to the volunteer for loss arising from the ownership, maintenance, or use of a motor vehicle or watercraft. This insurance is only available while the vehicle or watercraft is in the actual use of a Scouting unit and being used for a Scouting purpose. Coverage is more than $5 million for bodily injury and property damage. Because of the high limits, volunteers should NOT be placed in a position where their assets are jeopardized because of a negligence liability claim or lawsuit. The insurance provided to unregistered Scouting volunteers through the BSA general liability insurance program is excess over any other insurance the volunteer might have to his or her benefit, usually a homeowner’s, personal liability, or auto liability policy. There is no coverage for those who commit intentional or criminal acts.

Automobile Liability Insurance

All vehicles MUST be covered by a liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed. (It is recommended, however, that coverage limits are at least $100,000 combined single limit.) Any vehicle carrying ten or more passengers is required to have limits of $500,000 single limit. In the case of rented vehicles, the requirement of coverage limits can be met by combining the limits of personal coverage carried by the driver with coverage carried by the owner of the rented vehicle. All vehicles used in travel outside the United States must carry a liability insurance policy that complies with or exceeds the requirements of that country. The council’s automobile liability insurance is excess of the insurance the owner of the auto carries, providing insurance protection above the limits carried on the auto. A tour permit or a council short-term camping permit is required when units travel overnight or outside their district. National tour permits are required for all trips of more than 500 miles or more one way and all tours outside the United States of America. These permits should list the drivers’ names and limits of automobile liability insurance carried.

National Tour Permits

National tour permits are required for all trips of 500 miles or more one way and all tours outside the United States of America. Each local council establishes the parameters under which a local council tour permit is required. These permits must list the drivers’ names and limits of automobile liability insurance carried. Leaders should file local tour permits two weeks before the activity and national tour permits one month before the activity.

Council Accident and Sickness Insurance Plan (Health Special Risk) This accident and sickness insurance (which is secondary coverage to personal insurance) is provided for Cub Scouts, Boy Scouts, Venturers, Explorers, and adult volunteer leaders registered in the council (except LDS units who choose not to pay the $1 per person yearly fee), and covers them for accidents and sickness (as well as accidental death and dismemberment) while participating in any official Scouting activity. Additional information on coverage, limits, etc., may be obtained by contacting the council office.

PLEASE REPORT ALL SERIOUS INCIDENTS, ACCIDENTS AND/OR SICKNESS, OR IF A SUMMONS IS SERVED ON A VOLUNTEER, TO THE COUNCIL SERVICE CENTER IMEDIATELY.

Call 714-546-4990 and speak to the H.R. Representative if you have a question related to insurance.

Health & Safety Resources/Forms

Guide to Safe Scouting

Health & Safety Forms & Resources

Policy on Use of the Annual Health and Medical Record


All Scouting Events

Applies to ALL participants—in basic Scouting activities such as local tours and weekend camping trips less than 72 hours in duration.

Are You Going to Camp?

A pre-participation physical is needed:

  • For resident campers (summer or winter camps)
  • Events 72 hours or more

Are you Planning a High-Adventure Trip?


Florida Sea Base. All participants and staff.SCUBA participants ALSO need to download the PADI Medical Statement.

Northern Tier. Includes wilderness canoe treks, OKPIK winter adventures, and staff.

Philmont Scout Ranch. All camping participants and staff.

Philmont Training Center. Mountain trek, Trailblazers, Mustangs, NAYLE, NAYLE staff, PLC, and PLC staff.PTC conferences and all other family program groups can use the limited backcountry download.

Summit Bechtel Reserve. All participants and staff.

More Information, visit BSA National’s website>> click here.

Cub Scouts Resources/Forms

Applications:

Program Helps:

Miscellaneous Forms:

Camping Resources/Forms

General

Newport Sea Base

OSO Lake

Lost Valley

Boy Scouts-Varsity Resources/Forms