Forms & Resources
Tour Plan Frequently Asked Questions (FAQ)
Scout units and councils have been using some form of tour-planning document—a local or national tour permit, or a tour plan—since the 1960s. On May 10, 2012, the newest version will take effect and replace all previous iterations.
The new tour and activity plan is simply a planning tool to help leaders be prepared for a safe and fun adventure. It can help you ensure trained leadership is in place, equipment is available, and there is safe and appropriate transportation to and from an event.
Please use the online version of the plan whenever possible. It is a unit-level tool when you sign into MyScouting.org . Find a printable version for your Scouters without Internet access on the tour and activity plan FAQ page. Please review all of the information on the page and the hyperlinks. A video showing you how to submit a tour and activity plan is on the FAQ page and here.
If you use the online version, you no longer have to collect signatures or council approval. Complete the plan and certify that any missing requirements will be completed before the trip begins. When you submit the plan online, an email will be sent to your council, chartered organization, committee chair, and your designated emergency contact.
Remember, your council might have more detailed instructions. Please contact it with any questions.
Q. If we are using a professional tour company (climbing, rafting, canoeing, or other activities) what do we need to show on our Tour Plan?
A. Council will need the tour company to submit a Certificate of Insurance to ensure this vendor meets the minimum Liability coverage requirements
- Tour planning worksheets can be sent to firstname.lastname@example.org or faxed to 714-546-8706.
- Attached is the link to the new fillable Tour Planning Worksheet http://www.scouting.org/filestore/pdf/680-014_fillable.pdf
If you have questions or need help, please contact Volunteer Services Desk at the William Lyon Homes Center for Scouting.
Order of the Arrow
Wiatava Lodge Meetings are the first Thursday of the month from 7:30 to 9:00 PM. The meetings take place at the Orange County Council’s William Lyon Homes Center for Scouting at 1211 East Dyer Road, Santa Ana, CA 92705.
Eligibility to become a member of the OA
A youth must be a registered member of a Boy Scout troop or Varsity Scout team and hold First Class rank. The youth must have experienced 15 days and nights of camping during the two years before his election. The 15 days and nights must include six consecutive days (including five nights) of resident camping, approved and under the auspices and standards of the Boy Scouts of America. The balance of the camping must be overnight, weekend, or other short-term camps. Scouts are elected to the Order Of The Arrow by their fellow unit members, following approval by the Scoutmaster or Varsity team coach.
Purpose of the Order of the Arrow
To recognize those campers-Scouts and Scouters-who best exemplify the Scout Oath and Law in their daily lives and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition. To develop and maintain camping traditions and spirit. To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council. To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.
History of the OA
The Order of the Arrow (OA) was founded by Dr. E. Urner Goodman and Carroll A. Edson in 1915 at the Treasure Island Camp of the Philadelphia Council, Boy Scouts of America. It became an official program experiment in 1922 and was approved as part of the Scouting program in 1934. In 1948 the OA, recognized as the BSA’s national brotherhood of honor campers, became an official part of the national camping program of the Boy Scouts of America.
For More Information
Insurance Info for Volunteers
Comprehensive General Liability Insurance
This coverage provides primary general liability coverage for registered volunteer Scouters with respect to claims arising out of an official Scouting activity with the exception that the coverage is excess over any insurance which may be available to the volunteer for loss arising from the ownership, maintenance, or use of a motor vehicle or watercraft. This insurance is only available while the vehicle or watercraft is in the actual use of a Scouting unit and being used for a Scouting purpose. Coverage is more than $5 million for bodily injury and property damage. Because of the high limits, volunteers should NOT be placed in a position where their assets are jeopardized because of a negligence liability claim or lawsuit. The insurance provided to unregistered Scouting volunteers through the BSA general liability insurance program is excess over any other insurance the volunteer might have to his or her benefit, usually a homeowner’s, personal liability, or auto liability policy. There is no coverage for those who commit intentional or criminal acts.
Automobile Liability Insurance
All vehicles MUST be covered by a liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed. (It is recommended, however, that coverage limits are at least $100,000 combined single limit.) Any vehicle carrying ten or more passengers is required to have limits of $500,000 single limit. In the case of rented vehicles, the requirement of coverage limits can be met by combining the limits of personal coverage carried by the driver with coverage carried by the owner of the rented vehicle. All vehicles used in travel outside the United States must carry a liability insurance policy that complies with or exceeds the requirements of that country. The council’s automobile liability insurance is excess of the insurance the owner of the auto carries, providing insurance protection above the limits carried on the auto. A tour permit or a council short-term camping permit is required when units travel overnight or outside their district. National tour permits are required for all trips of more than 500 miles or more one way and all tours outside the United States of America. These permits should list the drivers’ names and limits of automobile liability insurance carried.
National Tour Permits
National tour permits are required for all trips of 500 miles or more one way and all tours outside the United States of America. Each local council establishes the parameters under which a local council tour permit is required. These permits must list the drivers’ names and limits of automobile liability insurance carried. Leaders should file local tour permits two weeks before the activity and national tour permits one month before the activity.
Council Accident and Sickness Insurance Plan (Health Special Risk) This accident and sickness insurance (which is secondary coverage to personal insurance) is provided for Cub Scouts, Boy Scouts, Venturers, Explorers, and adult volunteer leaders registered in the council (except LDS units who choose not to pay the $1 per person yearly fee), and covers them for accidents and sickness (as well as accidental death and dismemberment) while participating in any official Scouting activity. Additional information on coverage, limits, etc., may be obtained by contacting the council office.
PLEASE REPORT ALL SERIOUS INCIDENTS, ACCIDENTS AND/OR SICKNESS, OR IF A SUMMONS IS SERVED ON A VOLUNTEER, TO THE COUNCIL SERVICE CENTER IMEDIATELY.
Call 714-546-4990 and speak to the H.R. Representative if you have a question related to insurance.
Health & Safety Resources/Forms
Guide to Safe Scouting
Health & Safety Forms & Resources
Policy on Use of the Annual Health and Medical Record
In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America recommends that everyone who participates in a Scouting event have an annual medical evaluation by a certified and licensed health-care provider—a physician (MD or DO), nurse practitioner, or physician assistant. Providing your medical information on this four-part form will help ensure you meet the minimum standards for participation in various activities. Note that unit leaders must always protect the privacy of unit participants by protecting their medical information.
Parts A and B are to be completed at least annually by participants in all Scouting events. This health history, parental/guardian informed consent and hold harmless/release agreement, and talent release statement is to be completed by the participant and parents/guardians.
Part C is the physical exam that is required for participants in any event that exceeds 72 consecutive hours, for all high-adventure base participants, or when the nature of the activity is strenuous and demanding. Service projects or work weekends may fit this description. Part C is to be completed and signed by a certified and licensed heath-care provider—physician (MD or DO), nurse practitioner, or physician assistant. It is important to note that the height/weight limits must be strictly adhered to when the event will take the unit more than 30 minutes away from an emergency vehicle, accessible roadway, or when the program requires it, such as backpacking trips, high-adventure activities, and conservation projects in remote areas. See the FAQs for when this does not apply.
Part D is required to be reviewed by all participants of a high-adventure program at one of the national high-adventure bases and shared with the examining health-care provider before completing Part C.
- Philmont Scout Ranch . Participants and guests for Philmont activities that are conducted with limited access to the backcountry, including most Philmont Training Center conferences and family programs, will not require completion of Part C. However, participants should review Part D to understand potential risks inherent at 6,700 feet in elevation in a dry Southwest environment. Please review specific registration information for the activity or event.
- Northern Tier National High Adventure Base .
- Florida National High Adventure Sea Base . The PADI medical form is also required if scuba diving at this base.
More Information click here.
Cub Scouts Resources/Forms
- Cub Scout/Boy Scout/Varsity Application in English
- Cub Scout/Boy Scout/Varsity Application in Spanish
- Cub Scouts Recruitment Presentation in PowerPoint
- A Cub Scout Leader’s Guide for Starting a New Pack (English Version, 38 pages, 4.3 mb)
- Cub Scout and Webelos Scout Uniform Inspection Sheet (2 pages)
- Cub Scouts World Conservation Award Application (1 page)
- Cub Den Advancement Report (1 page)
- Individual Cub Scout Record (2 pages)
- National Den Award (1 page)
- Transfer Form (youth member) (1 page)
- Leadership Transfer Form (2 pages)
- Parent and Family Talent Survey Sheet (1 page)
- Permission Form (1 page)
- Cub Scout Den Record ( 1 page)
- Attendance and Dues (1 page)
- Webelos Den Record ( 1 page)
- Cub Scout Den Meeting Program (1 page)
- Webelos Den Meeting Program (1 page)
- Advancement Report (2 pages)
- Den Advancement Report (1 page)
- Campfire Program (2 pages)
- Informed Consent Agreement ( 1 page)
- Unit Debit Account Card Application* (1 page)
- Cub Adventure & High Adventure Award Application (2 pages)
- National Summertime Pack Award (2 pages)
- Progress Record for The Tiger Cub Den Leader Award
- Progress Record for Cub Scout Den Leader Award
- Progress Record for Webelos Den Leader Award
- Progress Record for the Cubmaster Award
- Progress Record for the Cub Scouter Award
- Campership Application- English (PDF)
- Campership Application- Spanish (PDF)
- Firearms Permission Form (for B.B. guns, rifles and shotguns outside of the summer camp season, PDF)
- Historic Trails Program (PDF, Application for historic trails award)
- National Camping Award Application (PDF)
- Parental Informed Consent Agreement for Climbing/Rappelling Activities (PDF, needed for weekend use and non-scout groups)
- Personal Health & Medical Record (PDF)
Newport Sea Base
- Facility Use Form
- Facility Use Request Form- December Rates (Including Boat Parade Week)
- Campership Application- English
- Campership Application- Spanish
- Schoepe Scout Reservation Facility Use Form
- 2010 Campership Form- English
- 2010 Campership Form- Spanish
- 2010 Schoepe Claimstake Form
- 2010 Provisional Mailer
Boy Scouts-Varsity Resources/Forms
- Orange County Council, BSA Fact Sheet (3 pages)
- Boy Scout/Varsity Scout Uniform Inspection Sheet (2 pages)
- Boy Scout/Varsity Application in English (8 pages)
- Boy Scout/Varsity Application in Spanish (8 pages)
- Boy Scouts World Conservation Award Application (1 page)
- Troop Resource Survey (2 pages)
- Eagle Scout Rank Application
- Eagle Scout Palm Application
- Eagle Scout Leadership Service Project Workbook
- National Eagle Scout Association Scholarship Applications
- National Camping Award Application (1 page)
- Tour Permit Notice – Please Read!
- Troop Meeting Planner (1 page)
- Troop Summer Camp Roster ( 1 page)
- Troop Unit Debit Card Application (3 pages)
- Life to Eagle Packets
- Progress Record for the Boy Scout Leader’s Training Award (1 pages)
- Scoutmaster Progress Record for the Scoutmaster’s Key (1 pages)
- Lost Valley Scout Reservation Summer Camp Leader Guide (80 pages)